FAQs: Manager

Any requested training (if it requires approval – this is configurable) then appropriate managers will get an email AND it will be alerted on their dashboard.

Managers maintain a waiting list of enrolment requests they can approve or reject, with email notifications of such requests.

The system supports multiple bulk operations including course place confirmations, reserve list moves, event transfers, bulk emails, and attendee list downloads.

Performance review forms can be created using Open eLMS Forms which allow management to periodically get feedback from each employee regarding their development.

ML functionality recommends learning by examining completed coursework and comparing with similar user profiles based on job, department, and experience.

Management approval for course enrolments is configurable by employee, department, or group, with managers notified via email and dashboard alerts.

Managers (and Curriculum Developers) can assign team members on to any event.

The system permits absence note recording and authorisation during event registration.

Managers and instructors assigned to the event can update attendance. Administrators can do this with any event in the system.

Data can be imported into the system from a CSV template file which will mark all attendees on the register.

Emails are sent out (using customisable email templates) warning learners and trainers in advance of each learning event/webinar.

Class lists support editing, waiting list ordering, and register management, with access limited to instructors and managers.

Managers and curriculum developers assign team members to events, with learners placed on either the event or waiting list as applicable.

Managers can review team learning either through calendar view or reporting functionality.

Tutors are able to print off registers (via the reporting functionality) and can sign them off online as a bulk process.

Managers and trainers can import registers as CSV files to mark attendee attendance automatically.

Events display on the calendar by default; configuring settings allows inclusion of all due actions.

Waiting lists can be accessed from the manager’s dashboard. Managers can manually move people off the waiting list if required.

The Smart Classroom module allows waitlist functionality with automatic notifications and automatic progression when cancellations occur.

Overdue courses are escalated to line managers, thereby allowing them to intervene if necessary.

Pack and go functionality will allow managers to give such personnel their records to take with them to evidence on-going development.

Learners access comprehensive development reports showing programme status, leaderboard position, badges, competencies, and learning progress details.

Profiles can be archived individually, in bulk, or via imported leavers lists, with archived profiles stored in a Disabled list.

The ‘View by User’ option reveals all available learners, with individual selection showing learning status details.

Individual training requests can require management approval, which managers handle through bulk selection processes with automated email alerts.

All learning resources can be rated on a simple 5 star rating system with comments.

This view allows reviewing data by specific learning resources across all learners with standard sorting and filtering options.

Managers review scores for accessible learning resources and can drill down into records for additional details and comments.

Managers automatically access learning records of their staff with role-based permission limits in accordance with their responsibilities.

Managers review progress by learner on each programme, including time spent, completion percentage, and expected time comparisons.

Specialisms are defined by awarded skills and competencies, which can be filtered to identify similarly specialised colleagues.

Team level status includes resources assigned, competencies, progress stages, contact frequency, and total learning hours completed.

Line managers can use bulk import processes to upload evidence of learning.

Full metrics available include time spent learning, completion percentage, target status, portfolio updates, and performance details.

Training data can be added by learners and management either individually or as a bulk process.

Management can filter and compare assessment statuses between internal and external user categories.

Managers access their own and team members’ training records through three dashboard view options organised by programme, resource, or user.

Tracking information can be attributed to individuals, roles, teams, levels, job groups, courses, etc.

The system displays total assigned resources, completion stages, learning time, and days since last learner contact.

A customised email alert can be created which will send a warning to staff and their managers should any module/course be completed.

Customised email alerts can be created which will send a warning to staff and their managers should any mandatory training not be completed.

Automated emails notify learners of pass or fail results, with configurable timing for such notifications.

The recording of skills can lead to the awarding of Badges. Badges allow you to use awards won in Open eLMS to be transferred out.

There is a workflow system which alerts managers of issues which require their attention (this is backed up by email alerts).

Metrics on curriculum status automatically update when associated learning is completed, updating the graphical interface.

Customised reports can be exported as PDF files.

For managers, single click reporting is enabled by judicious use of print buttons as and where they are needed.

Open eLMS shows the results of skills scans which are automatically displayed graphically to the learner and manager.

Seats taken, those needed to meet the minimum requirement and available space are all tracked and appear on the management dashboard.

The system records various observational task types including workplace observations, professional discussions, witness testimony, and case studies.

Third party assessments can be added to a student’s profile by management. This work can be given a deadline for completion.

Managers can also create custom reminders on a just-in-time basis for certain courses.

All relevant managers share a view of event availability determined by minimum and maximum session numbers.