Zoom Integration

Zoom enables teachers, coaches and trainers to conduct face to face learning with a group of learners at any one time.

These instructions teach you how to get your Open eLMS system working with this market leading video conferencing system.

Step 1: Create your first Zoom teaching session

Managers or teachers using the Open eLMS system will encounter the option to create a Zoom meeting when adding a training session/lesson to their learning schedule/timetable.

Clicking on the [Create a Zoom meeting] button below will commence the Zoom installation (if running for the first time.)

Step 2: Create your Zoom account

If you already have an account a Zoom meeting will be created. If you are not already signed in then you will need to sign in to your account.

If you do not have an account then select the [Sign up, it’s Free] button on the top right hand corner of the screen.

Step 3: Cookies

If you are happy to then select [Agree and Proceed].

Step 4: Sign Up Options

If you have Google or Facebook accounts then you can sign up with those (your credentials will automatically be updated in Zoom).

Alternatively select [Agree and Proceed] to sign in manually.

Step 5: Conformation Email Sent

You are then sent out a confirmation email.

Check your email in order to continue.

Step 6: Activate Account

Press the [Activate Account] link in your email.

Step 7: Sign in to Zoom

Sign in and create a password as per on-screen instructions.

Step 8: Invite Colleagues

You can skip this step, as your students will be invited when they access the lesson.

See the student zoom instructions for details.

Step 9: Test your meeting

Test your meeting by pressing on the [Start Meeting Now] button.

Step 10: Test Audio

It is a good idea to test your speaker and microphone – press the [Speaker and Microphone] link.

You should now be ready to start your first lesson. You can return to the lesson interface again.

Step 11: Authorise the App

Allow Open eLMS to access your Zoom account – the permissions it needs will be listed on the authorisation screen.

Select [Authorise] to continue.

Step 12: The Lesson has been Created

The Zoom lesson is created at the start time and date selected.

It has now been added to the database. When the lesson is due, both yourself and students will get notified accordingly.

Step 13: Select the Curriculum

Select the appropriate area(s) of the curriculum to which this lesson applies.

Step 14: Select the Class and Class Members

Step 15: Lesson added to Schedule/Timetable

The lesson is added to your schedule as shown.

Fill up your week with lesson plans which can either be run remotely (or face to face.)

SteStep 16: Running the Zoom Lesson

The lesson is added to your schedule as shown.

Fill up your week with lesson plans which can either be run remotely (or face to face.)

Note: These instructions are instead to show how they participate in Zoom meetings created by the Open eLMS Zoom app

Step 1: Access your lesson

Open eLMS lessons can be access from the calender or directly via an email alert.

The lesson is labelled “Live Lesson” – clicking on it will open the lesson.

Step 2: Lesson Details

The system may ask you to view pre-requisites. Press the blue button to access the Live Lesson directly.

Step 3: Open the lesson

Click on the Zoom meeting icon. This will open the lesson.

Step 4: Open Zoom

You will be asked to Open Zoom

Step 5: Wait for the host

If you have checked in early you should see this message.

The lesson will start when the teacher/trainer joins the room.

Step 6: Check Audio

Whilst you are waiting for the lesson to begin do check your audio settings.

Press the [Test Speaker] to test the sound and [Recording] to test your mic.

Zoom enables teachers, coaches and trainers to conduct face to face learning with a group of learners at any one

Log in to the app store and find the Open eLMS app. Select to Uninstall the app.

Zoom will then be removed from your application.

Step 1: Creating a Lesson Plan

Zoom Integration allows the Teachers/Trainers etc. to schedule meetings directly with the learners. To do this the learner needs to navigate to their Timetable tab as shown.

Enter the start date and time of the lesson and the duration.

Once this is done, teachers can select the [Create a Zoom meeting] button to set up the lesson at that time.

If this is your first time accessing Zoom form Open eLMS, then allow Open eLMS to access your Zoom account – the permissions it needs will be listed on the authorisation screen.

Select [Authorise] to continue.

The lesson will be created with a meeting ID which will be displayed on the screen.

You now need to scroll down the screen to link this lesson to the curriculum (it will make finding a recording of this lesson easier in future.

Select the appropriate area(s) of the curriculum to which this lesson applies.

Then select the class/department to which this lesson will be shown to. Individual members of the class can be selected if for instance this is an extended learning session for just a few students.

Press [Close] to save this lesson on your schedule

The lesson is added to your schedule as shown.

Fill up your week with lesson plans which can either be run remotely (or face to face.) These lessons can be edited by click on them on the schedule.

Step 2: Running a Lesson Plan

Click on the lesson on your schedule to run it press the [Open link in new window].

Additional times for scheduling this lesson can also be arranged by pressing the [+Add time] button.

The zoom window will open with your video running. Learners should join the lesson at the allotted time.

Common Solutions